universiteit antwerpen - Departement Financiën - Procedures

Procedures - English

Name	Identification procedure	Documents	Information
Cash transactions Professional costs/repayment of costs made on behalf of the employer by statutory members of staff or staff with a labour agreement Gifts to staff members, third parties and volunteers	PROC/ADFIN/001 PROC/ADFIN/008 PROC/ADFIN/008sub	Request cheque Expense note staff Internet connections at home address Expense note gifts to staff members, third parties and volunteers Expense reimbursement to volunteers	Supporting doc for use draft contractor agreement
Official trips and domestic missions	PROC/AB/009	Expense note staff Mission settlement	Adjustment of the per diem
Foreign missions	PROC/AB/010	Mission settlement Declarition foreign mission (compulsory)	List of fixed compensations till 30-04-11 List of fixed compensations from 01-05-11
Purchase & order	PROC/AB/011	Request order	How to fill in a purchase request?
Receipts with debit and credit cards	PROC/ADFIN/007/r002
Third party fees and costs	PROC/ADFIN/008	Third party renumeration and expenses Draft - contracting agreement	Information regarding the form ‘Third party fees and costs’ Supporting document for use draft contractor agreement
Request advance	PROC/ADFIN/011	Request advances
Cashing cheques	PROC/ADFIN/012	Form for bringing in cheques, postal orders, …
Outgoing invoices	PROC/ADFIN/014	Request to draw up lump sum invoice for research project Request annex to draw up lump sum invoice for research project Debit note subscription	Outgoing invoices manual
Folluw-up of registration fees via sub-bank account income	PROC/ADFIN/016
Internal booking	PROC/ADFIN/017	Request internal booking except from/to projects Request internal booking between project and activity Request internal booking between projects Internal rebooking order wages
Bank account for foreign guests lecturers/researchers and grant students	PROC/ADFIN/018	Request form for opening a bank account for foreign guests